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This article outlines how departing campus members can safely back up their university Google Workspace data before account deactivation using Google Takeout. It explains two main methods—downloading data to a local ZIP archive or transferring it directly to a personal Gmail account—while highlighting critical platform limitations such as lost sharing permissions, exclusion of files owned by others, and link expiration windows. Additionally, the guide provides troubleshooting steps for handling

This article provides an overview of the Google Workspace for Education suite at Brandeis University, detailing that all active faculty, staff, and students have integrated access to core communication and storage tools, including enterprise-grade security for Google Gemini (AI assistance) up to Tier 2 data. Because accounts are tied to active institutional status, faculty and staff access is revoked on their last day of employment, while graduating students receive a seven-month grace period be